{"id":107193,"date":"2026-01-20T09:22:37","date_gmt":"2026-01-20T08:22:37","guid":{"rendered":"https:\/\/www.zenshare.it\/zenshare-up-document-production\/"},"modified":"2026-04-29T12:04:29","modified_gmt":"2026-04-29T10:04:29","slug":"zenshare-up-document-production","status":"publish","type":"page","link":"https:\/\/www.zenshare.it\/en\/zenshare-up-document-production\/","title":{"rendered":"ZenShare UP Document Production"},"content":{"rendered":"\t\t
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\n\t\t\t\t\tZENSHARE UP DOCUMENT PRODUCTION\n<\/span><\/span>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Digital and structured document production with ZenShare UP<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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ZenShare UP’s Document Production Module<\/strong> allows public and private organizations to natively and automatically<\/strong> manage the entire creation cycle of electronic documents and administrative deeds, from template preparation to validation, with the option of integrating electronic signatures and digital archiving.<\/p>

Document production is no longer an activity separate from processes, but has become an integral part of document management and approval workflows,<\/strong> ensuring operational efficiency, error reduction, and full control of metadata.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t

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The Pillars of Document Production with ZenShare UP<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Document series and templates: the basis of document production<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Document production in ZenShare UP begins with the creation of document series<\/b> (e.g., resolutions, agreements, and ordinances), which represent the organizational and regulatory framework for the documentation.
For each document series, it is possible to:
\u2022 define metadata, <\/b>both mandatory to ensure correct submission for digital archiving in accordance with regulations, and customized based on the organization's needs;
\u2022 configure different document types, each associated with a specific document template;<\/b>
\u2022 establish archiving rules <\/b>and placement within the document system.
This approach ensures uniformity, traceability, and consistency in the production of electronic documents.\n\n<\/p>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Automatic document generation via templates<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Each document type is linked to a preloaded template on the platform,<\/b> which guides the user through the drafting of the document and drastically reduces time and margins of error.
Thanks to the use of specific tags, <\/b>the metadata defined in the document template is automatically incorporated into the document,<\/b> ensuring:
\u2022 consistency between content and descriptive data;
\u2022 elimination of manual duplication;
\u2022 increased quality and reliability of the electronic document.\n\n<\/p>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Creating documents in the file or in the files<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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With ZenShare UP, you can create a document:
\u2022 directly within a title entry;<\/b>
\u2022 or within a specific file, <\/b>whether already open or being created.
Document production is therefore seamlessly integrated with classification and filing,<\/b> in compliance with archival regulations and AgID Guidelines.<\/p>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Integrated online editing and collaboration<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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The platform offers an integrated online editing <\/b>tool that allows you to:
\u2022 edit documents in draft form;
\u2022 modify content during the approval workflow;
\u2022 work collaboratively without exports or external tools.
Everything happens within ZenShare UP, maintaining full control of versions and changes.<\/p>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Validation and signature approval workflows<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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Each document series can be linked to an approval workflow, <\/b>configurable based on organizational needs.
Workflows allow for structured management of:
\u2022 verification and approval phases;
\u2022 document validation;<\/b>
\u2022 digital signature <\/b>(if applicable);
\u2022 generation of the public \"Omitted\" version of the document or administrative act, for publication on the Register or Transparent Administration;
\u2022 automatic transition to subsequent phases of the process.
Document production thus becomes an integral part of the organization's digital processes,<\/b> with full traceability of the activities and roles involved.<\/p>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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