{"id":86610,"date":"2022-09-01T12:32:35","date_gmt":"2022-09-01T10:32:35","guid":{"rendered":"https:\/\/www.zenshare.it\/zendms-workflow\/"},"modified":"2024-08-06T10:22:12","modified_gmt":"2024-08-06T08:22:12","slug":"zendms-workflow","status":"publish","type":"page","link":"https:\/\/www.zenshare.it\/en\/zendms-workflow\/","title":{"rendered":"ZenDMS Workflow"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"86610\" class=\"elementor elementor-86610 elementor-80078\" data-elementor-settings=\"{&quot;ha_cmc_init_switcher&quot;:&quot;no&quot;}\" data-elementor-post-type=\"page\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-1962809 elementor-section-content-middle elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"1962809\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\" elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-043bea3\" data-fullscreen-column-settings=\"{&quot;fullscreen&quot;:&quot;&quot;}\" data-id=\"043bea3\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-cc46d7a elementor-widget elementor-widget-litho-heading\" data-id=\"cc46d7a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"litho-heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<span class=\"litho-heading elementor-size-default\"><span class=\"litho-primary-title\">ZENDMS WORKFLOW <\/span><\/span>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b37a42f elementor-widget__width-initial elementor-widget-tablet__width-initial elementor-widget-mobile__width-initial elementor-widget elementor-widget-litho-heading\" data-id=\"b37a42f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"litho-heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h1 class=\"litho-heading elementor-size-default\"><span class=\"litho-primary-title\">Automate your document approval processes.<\/span><\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-9066b3d elementor-widget__width-initial elementor-widget-mobile__width-initial elementor-widget-tablet__width-initial elementor-widget elementor-widget-text-editor\" data-id=\"9066b3d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Workflow plays a fundamental role in the process of digitizing business processes. <br \/>It allows you to maximize the efficiency of document flow processes thanks to predefined document approval paths. Human error is minimized. Any practice or document that requires acknowledgment and\/or approval will be immediately and easily traceable. The situation and status of individual workflow processes can always be monitored by responsible users.<\/p>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\" elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-2985541 elementor-invisible\" data-fullscreen-column-settings=\"{&quot;fullscreen&quot;:&quot;&quot;}\" data-id=\"2985541\" data-element_type=\"column\" data-e-type=\"column\" data-settings=\"{&quot;animation&quot;:&quot;fadeInRight&quot;,&quot;animation_delay&quot;:400}\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-b028b01 elementor-widget elementor-widget-image\" data-id=\"b028b01\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img fetchpriority=\"high\" decoding=\"async\" width=\"600\" height=\"460\" src=\"https:\/\/www.zenshare.it\/wp-content\/uploads\/2022\/09\/Workflow_approvativo.jpg\" class=\"attachment-full size-full wp-image-85439\" alt=\"ZenDMS Workflow\" srcset=\"https:\/\/www.zenshare.it\/wp-content\/uploads\/2022\/09\/Workflow_approvativo.jpg 600w, https:\/\/www.zenshare.it\/wp-content\/uploads\/2022\/09\/Workflow_approvativo-300x230.jpg 300w, https:\/\/www.zenshare.it\/wp-content\/uploads\/2022\/09\/Workflow_approvativo-200x153.jpg 200w\" sizes=\"(max-width: 600px) 100vw, 600px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-83af2a0 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"83af2a0\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\" elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-70bd533\" data-fullscreen-column-settings=\"{&quot;fullscreen&quot;:&quot;&quot;}\" data-id=\"70bd533\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-741c350 elementor-widget elementor-widget-text-editor\" data-id=\"741c350\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Workflow process management<\/p>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b3cb636 elementor-widget elementor-widget-text-editor\" data-id=\"b3cb636\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div><strong>ZenDMS <\/strong>offers the possibility of generating new approval processes for the inserted documents.<br \/>Each process thus generated, passes through a series of states for each of which the user \u2013 involved in the workflow \u2013 is asked to approve or reject.<\/div>\n<div class=\"module_content\">ZenShare provides several types of approval process (by majority, unanimity or by selection) in table form or through the use of a graphic designer, and also allows you to:<\/div>\n<div class=\"module_content\">\u2013 define the activity object of the next step (completion, document registration, metadata entry, etc..),<\/div>\n<div class=\"module_content\">\u2013 decide which document folder the document will flow into at the end of the workflow,<\/div>\n<div class=\"module_content\">\u2013 send email notifications for each status change,<\/div>\n<div class=\"module_content\">\u2013 justify the approval or possible non-approval of a document.<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-87d7c16 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"87d7c16\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\" elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-8131417\" data-fullscreen-column-settings=\"{&quot;fullscreen&quot;:&quot;&quot;}\" data-id=\"8131417\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-99047f3 elementor-widget elementor-widget-text-editor\" data-id=\"99047f3\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>User management<\/p>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5d09228 elementor-widget elementor-widget-text-editor\" data-id=\"5d09228\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Each ZenDMS user or user group defined as <em><strong>approval,<\/strong><\/em> will be able to view and manage only the documents entered by the applicants in that specific approval process.<br \/>The section is equipped with a contextual menu through which the user has access to:<\/p>\n<ul>\n<li>Personal documents: the list of your documents entered for approval<\/li>\n<li><span style=\"color: var( --e-global-color-text ); font-family: var( --e-global-typography-text-font-family ), Sans-serif; font-weight: var( --e-global-typography-text-font-weight ); background-color: var(--bs-body-bg); text-align: var(--bs-body-text-align);\">All documents: the exclusive detail for administrator profiles that lists all documents for approval<\/span><\/li>\n<li>Documents to be approved: the list of documents to be approved for which the role of &#8220;approval&#8221; is held<\/li>\n<li>Published Documents: The documents published in the repository after the completion of the process<\/li>\n<li>Process management: details of approval processes (reading for users, reading\/writing for administrators)<\/li>\n<\/ul>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f2d95e6 elementor-widget elementor-widget-image\" data-id=\"f2d95e6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<a href=\"https:\/\/www.zenshare.it\/wp-content\/uploads\/2022\/09\/Workflow.png\" data-elementor-open-lightbox=\"yes\" data-elementor-lightbox-title=\"Workflow\" data-elementor-lightbox-description=\"Interfaccia Workflow gestione documentale ZenDMS\" data-e-action-hash=\"#elementor-action%3Aaction%3Dlightbox%26settings%3DeyJpZCI6ODU0MzgsInVybCI6Imh0dHBzOlwvXC93d3cuemVuc2hhcmUuaXRcL3dwLWNvbnRlbnRcL3VwbG9hZHNcLzIwMjJcLzA5XC9Xb3JrZmxvdy5wbmcifQ%3D%3D\">\n\t\t\t\t\t\t\t<img decoding=\"async\" width=\"1337\" height=\"773\" src=\"https:\/\/www.zenshare.it\/wp-content\/uploads\/2022\/09\/Workflow.png\" class=\"attachment-full size-full wp-image-85438\" alt=\"Interfaccia Workflow gestione documentale ZenDMS\" srcset=\"https:\/\/www.zenshare.it\/wp-content\/uploads\/2022\/09\/Workflow.png 1337w, https:\/\/www.zenshare.it\/wp-content\/uploads\/2022\/09\/Workflow-300x173.png 300w, https:\/\/www.zenshare.it\/wp-content\/uploads\/2022\/09\/Workflow-1024x592.png 1024w, https:\/\/www.zenshare.it\/wp-content\/uploads\/2022\/09\/Workflow-768x444.png 768w, https:\/\/www.zenshare.it\/wp-content\/uploads\/2022\/09\/Workflow-200x116.png 200w\" sizes=\"(max-width: 1337px) 100vw, 1337px\" \/>\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-33f0ef98 elementor-section-content-middle elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"33f0ef98\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;background_background&quot;:&quot;slideshow&quot;,&quot;animation&quot;:&quot;none&quot;,&quot;background_slideshow_gallery&quot;:[],&quot;background_slideshow_loop&quot;:&quot;yes&quot;,&quot;background_slideshow_slide_duration&quot;:5000,&quot;background_slideshow_slide_transition&quot;:&quot;fade&quot;,&quot;background_slideshow_transition_duration&quot;:500}\">\n\t\t\t\t\t\t\t<div class=\"elementor-background-overlay\"><\/div>\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\" elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-19194b01 elementor-invisible\" data-fullscreen-column-settings=\"{&quot;fullscreen&quot;:&quot;&quot;}\" data-id=\"19194b01\" data-element_type=\"column\" data-e-type=\"column\" data-settings=\"{&quot;animation&quot;:&quot;fadeIn&quot;,&quot;animation_delay&quot;:100}\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-57d2c2b9 elementor-widget-tablet__width-initial elementor-widget-mobile__width-initial elementor-widget elementor-widget-litho-heading\" data-id=\"57d2c2b9\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"litho-heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h5 class=\"litho-heading elementor-size-default\"><span class=\"litho-primary-title\">Start your innovation journey with ZenShare! <\/span><span class=\"litho-secondary-title\">\n\n<\/span><\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\" elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-6346239\" data-fullscreen-column-settings=\"{&quot;fullscreen&quot;:&quot;&quot;}\" data-id=\"6346239\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-2aea3424 elementor-widget__width-initial elementor-align-center elementor-widget-mobile__width-inherit elementor-widget elementor-widget-litho-button\" data-id=\"2aea3424\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"litho-button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-button-wrapper litho-button-wrapper\">\n\t\t\t\t\t<a class=\"elementor-button-link elementor-button elementor-size-xl \" href=\"https:\/\/www.zenshare.it\/en\/contact-us-for-zenshare\/\" role=\"button\">\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-text\">CONTACT US<\/span>\n\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t<span class=\"screen-reader-text\">Button<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>ZENDMS WORKFLOW Automate your document approval processes. Workflow plays a fundamental role in the process of digitizing business processes. It allows you to maximize the efficiency of document flow processes thanks to predefined document approval paths. Human error is minimized. Any practice or document that requires acknowledgment and\/or approval will be immediately and easily traceable. [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-86610","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>ZenDMS Workflow to automate approval processes<\/title>\n<meta name=\"description\" content=\"ZenDMS efficiently manages the Document Workflow process by automating document approval steps\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.zenshare.it\/en\/zendms-workflow\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"ZenDMS Workflow to automate approval processes\" \/>\n<meta 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