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Process management
Document workflow is aimed at managing the approval processeso of ZenShare documents.

Through a very simple interface, the administrator user has the possibility to generate new approval processes.

The user involved in the workflow is asked for an approval or a refusal.

ZenShare also allows you to:

- configure approval processes of different types (majority, unanimously, on selection) in tabular form or through the use of a graphic designer

- define the activity that is the subject of the next step (complete registration of the document, insertion of metadata, etc.)

- decide the destination folder of the document at the end of the workflow,

- send email notifications at every step of the approval process

- motivate the approval or eventually the rejection of a document.



Graphic designer
It is a dynamic tool, evolved and alternative to the usual tabular interface, for the construction of approval processes in a visual, rapid and extremely intuitive way.

Also in this case each process consists of intermediate approval states and two final approval statuses of the workflow, ('definitively approved' or 'definitively rejected').

The user, in the definition of each state, in the choice of the approval procedures and in the selection of the approvers users, will have to do is click on the corresponding boxes. Approval flows can be modified by simple dragging.
User Management
Each ZenShare user or group of users defined as approval in a process can view and manage only the documents entered by the requesters in that approval process.

FUNCTIONALITIES:

- Personal documents: list of your documents submitted for approval

- All documents: exclusive detail for administrator profiles that lists all documents in approval

- Documents to be approved: list of documents to be approved for the role of "Approval"

- Published documents: documents published in the library at the end of the procedure

- Process management: detail of approval processes (reading for users, reading / writing for administrators)
Approval flow
The document workflow has been integrated with new features that that make it possible to manage the approval process and the review process for all documents.

The module has been completely revised and integrated with the document functionalities (ZenShare Repository) in order to guarantee the management of the document in all phases of its life cycle:


- Insertion of the document in the library

- Editing and processing of the document

- Request of document approval directly from the library.

- Approval and release of the approved document in the document repository

- Request of revision for any changes to the document with mandatory submission to the review process

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