Digital and structured document production with ZenShare UP
ZenShare UP’s Document Production Module allows public and private organizations to natively and automatically manage the entire electronic document creation cycle, from template preparation to validation, with the option of integrating electronic signatures and digital archiving.
Document production is no longer an activity separate from processes, but has become an integral part of document management and approval workflows, ensuring operational efficiency, error reduction, and full control of metadata.
The advantages of document production with ZenShare UP
Document series and templates: the basis of document production
Document production in ZenShare UP begins with the creation of document series (e.g., resolutions, agreements, and ordinances), which represent the organizational and regulatory framework for the documentation.
For each document series, it is possible to:
• define metadata, including those required for possible digital archiving;
• configure n document types, each associated with a specific document template;
• establish archiving rules and their location within the document system.
This approach ensures uniformity, traceability, and consistency in the production of electronic documents.
Automatic document generation via templates
Each document type is linked to a preloaded template on the platform, which guides the user through the drafting of the document and drastically reduces time and margins of error.
Thanks to the use of specific tags, the metadata defined in the document template is automatically incorporated into the document, ensuring:
• consistency between content and descriptive data;
• elimination of manual duplication;
• increased quality and reliability of the electronic document.
Creating documents in the file or in the files
With ZenShare UP, you can create a document:
• directly within a title entry;
• or within a specific file, whether already open or being created.
Document production is therefore seamlessly integrated with classification and filing, in compliance with archival regulations and AgID Guidelines.
Integrated online editing and collaboration
The platform offers an integrated online editing tool that allows you to:
• edit documents in draft form;
• modify content during the approval workflow;
• work collaboratively without exports or external tools.
Everything happens within ZenShare UP, maintaining full control of versions and changes.
Validation and signature approval workflows
Each document series can be linked to an approval workflow, configurable based on organizational needs.
Workflows allow for structured management of:
• verification and approval phases;
• document validation;
• digital signature, if applicable;
• automatic transition to subsequent process phases.
Document production thus becomes an integral part of the organization's digital processes, with full traceability of the activities and roles involved.
Request a free demo and find out how ZenShare UP can help your organization produce digital documents automatically.
