ZenProject WBS and Task Management Admin 25 August 2022

Monitor the progress of your projects and better manage tasks and resources.

With ZenProject’s WBS and Task management, you can monitor and control the progress of a project. Based on real and up-to-date data, it is possible to check regularly whether theactual times and costs are within the limits estimated in the contracting phase.

Gestione WBS e task per monitorare lo stato di avanzamento dei progetti

The WBS area

It is the ZenProject area dedicated to the planning of phases, activities, tasks, milestones, the allocation of resources and the definition of times and deadlines.
strong, lbIn this area we carry out:

  • the planning of the single detailed tasks of a job order order, indicating the foreseen days (effort) and the duration oj the job order over time (elapsed)
  • the allocation of resources on individual tasks.

During the allocation phase, ZenProject is able to define the real workload of the resources (graphically signaled by a green, yellow, red traffic light (in case of ‘over-allocation’ of the resource).

Furthermore, thanks to the integration with the ZenHR add-on module, the system is able to calculate the real allocation of a resource also taking into consideration his vacation plan (holidays, permits, but also sickness and leave).

The Task Management section

It is the section of ZenProject where all the tasks assigned to each resource converge.
The user/resource assignee of one or more tasks accesses all the assigned tasks directly from the ZenCRM Operative Home or from the Task Management section.

From the list of assigned tasks, a click on each task opens a detailed sheet on the details of that task. They have already been defined in the planning phase of the activities. It is possible to view the times (expected days, actual days), the description of the task and the progress expressed in percentage terms.
This can be modified by the assigned resource, who will keep the progress percentage of the work updated.

Upon completion of a task, the resource has the opportunity to signal the closure of the task through the ‘COMPLETE’ key.

Each change in the progress or completion of a task is automatically reflected in the WBS and GANTT areas of the job order area. This will provide the Project Manager and, more generally, the Company Management, the possibility of a real-time view of the actual status of the works and any temporal deviations from the scheduled deadlines.

Not only that, each resource, always from the same screen, therefore without the need to move elsewhere, has the opportunity to directly access the reporting on that task using an ad hoc button.

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