The result of a shared commitment between the Ministry of the Environment, RFI Rete Ferroviaria Italiana and Italferr of the Ferrovie dello Stato Italiane Group, the Osseratorio Ambientale is a technical control body of the Ministry of the Environment and Protection of Land and Sea (MATTM ). It deals with the environmental control developed in Italy for the construction of High Speed/High Capacity lines and is committed to disseminating best practices to combine infrastructural development and territorial protection.
The needs and challenges in the infrastructure sector
Managing a large number of critical documents every day is a great challenge that hides pitfalls and risks. The main need for a context like the l’Osservatorio Ambientale of RFI Group was that of optimizing the management of document flows through an advanced document registration systemwhile ensuring safety, efficiency and regulatory compliance. A solution that could easily integrate with existing processes and was scalable to meet changing operational needs.
ZenDMS, the safe and reliable solution
The choice to implement ZenDMS from the ZenShare Suite responded perfectly to the customer’s needs because it gave a boost to the management of its document flows. ZenDMS is a Cloud solution that relies on Microsoft Azure infrastructure, offering a unique combination of security, reliability and scalability.
From implementation to support
The ZenDMS implementation was carried out in several phases to ensure a smooth transition without disruption to daily operations:
The Interzen team collaborated with the group’s internal managers to understand the specific needs and map existing document flows. Following this detailed analysis, ZenDMS was configured to best meet the specific requirements, with a particular focus on security and regulatory compliance.
All existing documents were then securely migrated to the new cloud platform, ensuring data integrity and accessibility throughout the process.
Finally, ongoing support is guaranteed to address any post-implementation needs or questions.
Benefits and results: document registration system for safe travel
The implementation of ZenDMS has allowed the client to radically transform the management of their document flows, ensuring efficiency, security, and compliance.
Centralized and automated document management has significantly reduced the time required to manage document flows, improving the company’s productivity.
Thanks to the robust Microsoft Azure infrastructure and ISO27001 certification, Interzen guarantees maximum data protection. Furthermore, ACN’s national cybersecurity qualification ensures that all processes comply with current regulations.
A cloud-based solution offers the flexibility needed to adapt to RFI’s future growth and development needs. Process automation and the elimination of manual document management have resulted in a significant reduction in operating costs.
This acquisition has improved RFI’s internal operations and demonstrates Interzen’s ability to provide advanced technological solutions capable of meeting the needs of even large industrial enterprises.
The Document Registration System by Interzen with its high usability and security it is an integral part of the ZenDMS document management system, ACN qualified on the specific Marketplace for Public Administration.
- It allows you to archive, share and protect company data over time, ensuring that they are accessible only to users who have the rights.
- It allows the traceability of actions carried out on documents, preventing any unauthorized modifications or loss of data and documents.
- It is in the Cloud at the Microsoft Azure CSP and guarantees back up every 4 hours with geographical redundancy of the system and Disaster Recovery.
Interzen has obtained authorization from the customer to publish the case history online
