Nuova Carbinia s.r.l., a limited liability company with the Municipality of Carovigno as its sole shareholder, is a wholly owned public entity. Since 2004, it has managed several municipal services according to the in-house providing model.
This modality refers to a form of procurement through which the Public Administration, to procure goods or services, does not resort to the market but uses a formally separate company. However, due to its strong functional connection with the controlling entity, this company is considered de facto part of its organization. Under current legislation, this allows the direct awarding of services without violating the principles of public procurement.
The in-house providing relationship is based on three assumptions: entirely public capital, activities carried out primarily for the benefit of the controlling entity, and the entity’s exercise of control similar to that over its own services.
The need for a document registration system in the PA services sector
In the context of services provided to the Public Administration, the adoption of a document registration system is essential to ensure transparency, traceability, and orderly management of document flows. The growing digitalization of administrative activities, combined with the need to comply with current regulations, makes the use of tools capable of ensuring the timely recording of incoming and outgoing documents, as well as their clear and systematic classification, indispensable.
A properly implemented Idocument registration system not only optimizes internal processes and reduces the risk of errors, but also improves operational efficiency and the quality of services offered by Nuova Carbinia. Furthermore, it fosters the strengthening of the principles of administrative accountability and the proper functioning of public administration.
ZenShare UP, the safe and reliable solution
The adoption of ZenShare UP has enabled Firenze Parcheggi to effectively address and overcome critical issues related to document management. The platform, developed on Microsoft Azure infrastructure, guarantees high standards of security, reliability, and scalability—features fully suited to organizational needs.
The cloud-native architecture that underpins ZenShare UP ensures an advanced level of data protection, while also offering profiled access and complete traceability of activities performed. Thanks to this technological integration, Firenze Parcheggi has been able to optimize document flow management, increasing efficiency and operational security, in full compliance with the current regulatory framework.
The objective set with the adoption of the Interzen Consulting IT Protocol
Nuova Carbinia chose to adopt the document registration system developed by Interzen, a strategic decision to ensure the integrity, authenticity, and easy retrieval of documentation over time.
In this context, the introduction of a structured platform has allowed us to organize document processes according to clear and shared criteria, helping to strengthen administrative transparency and consolidate a more efficient and orderly digital management model.
The implementation of the system has also significantly optimized internal document registration and management activities, reducing operating times, costs, and the risk of errors related to human intervention.
The digitization of documents, combined with a centralized archiving system, enables rapid and targeted searches, facilitating information access and sharing. This approach promotes smoother internal communication and more effective collaboration between departments, with positive effects on the organization and overall quality of administrative processes.
The benefits of the implemented solution
The introduction of the document registration system has improved Nuova Carbinia’s paperwork management, document organization, and internal and external communication flows, generating tangible benefits in terms of operational efficiency, security, and innovation.
Among the main advantages identified are:
- Controlled and traceable access: document consultation and modification are permitted only to authorized personnel, ensuring greater security, regulatory compliance, and process transparency.
- Simplification of internal processes: operating procedures are more streamlined, with a significant reduction in management times and better use of resources.
- Collaboration and remote working: the system promotes a collaborative work environment, improving communication between teams and allowing tasks to be carried out even from different locations or workstations.
Overall, the solution not only helps make Nuova Carbinia’s operations more efficient, but also promotes a more secure, innovative organizational model consistent with the Public Administration’s digital transformation journey.
ZenShare UP, the secure and compliant Cloud-native document management platform
The ZenShare UP document registration system offers high usability and security. ACN-qualified on the Public Administration Marketplace, it enables cloud storage, sharing, and data protection on Microsoft Azure with 4-hour backups and disaster recovery.
ZenShare UP allows you to store, share, and protect company data over time, ensuring that only authorized users can access it. Traceability of actions performed on documents prevents any unauthorized changes or loss of data and documents. The system, based on Microsoft Azure, guarantees backups every 4 hours and geographic redundancy, ensuring that data is protected even in the event of disaster.
Interzen has obtained authorization from the customer to publish the case history online
